How to get help requests in the areas of your strength

Last week I had an opportunity to watch a video entitled "The Fulcrum Effect" by Rajesh Setty. It turned out to be not just a relaxation from routine work, but also a virtual classroom where I learnt quite a few lessons.

Amongst other points that Rajesh makes in the video, one that I found very unique was "How to get help requests in the areas of your strength, & how to say 'no' to people who ask you for help in areas in which you are not strong". He elucidates that a lot of research has been done to find out as to what is the best way to say 'no' to such requests, and there are 5 steps in which 'no' can be said.


1. Acknowledge the request: Get the confirmation as to in which area you are being asked for help. Ensure that help is not being asked in the area of your strength.

Example: If your friend asks you to review the manuscript of the book he plans to publish, then confirm whether he wants you to do just the proof-reading, or more than that.

2. Refuse politely: Say "No" in plain and simple words: "Sorry, I can't do that."

3. Explain: Give explanation as to why you can't help the person. Be truthful.

Example: Tell your friend that you are not a writer, and hence not suitable for the job.

4. Provide options: Give the person another source from where he/she can get the help.

Example: Refer your friend to someone else you know who has a good reputation for his/her writing skills.

5. State your area of strength: Inform the requester about the area in which you welcome requests for help.

Example: Tell your friend that if he wanted help in making a presentation, you would be glad to help.

If you follow the above steps, you not only empower yourself to use your time more productively, but also benefit others.

(a) You don't waste your time doing something that you are not good at.
(b) You inform your friend about the areas of your strength. This way, he will come to you when he needs help in those areas. You will then work in those areas, and become even more stronger.
(c) Your friend finds the right source for the help he requires.
(d) The person who helps your friend becomes stronger in the area of his strength.
(e) Your friendship does not suffer even though you did not help your friend.

The video has many more such insights, and it is highly recommended for everybody. The DVD is available here.

A weekend wasted :-(

We all look forward top weekends, at least I do. And I wish my weekend to be more satisfying than the previous one. I had planned my weekend in advance this time. My plan was as follows:

1. Saturday: Travel with a colleague to a holy place outside the city, and have good outing.
2. Sunday: Helping my neighbour in packing the household luggage, as he was shifting to a new house.

I was pretty happy with this advance planning and knew that this weekend is going to be very satisfactory for me. Comes Saturday & all these plans went for a toss.

(a) Saturday: We had to leave at 5:30 am in the morning, but I got up from sleep only at 5:15 am. 15 minutes was never going to be sufficient to get ready and join the entire party with whom I was travelling. So Saturday's plan went down the drain.

(b) Sunday: My neighbour had organized for house-warming ceremony for the new house. It consisted of havan, (a ritualistic worship of the new house), lunch for the guests, and bhajans (singing of devotional songs). I had received an itinerary of the program, but I did not bother to read it, thinking that all I knew was that he is shifting on Sunday, and that's all I need to know. But, due to this schedule, he spent entire day at the new house, taking care of the ceremony, and there was no packing & shifting. Again, my plan of spending a day fruitfully went in vain.

I made following observations after wasting my weekend:

1. I need to always have an alternate plan. (I usually have, but this weekend I did not, as everything was fixed & nothing seemed to have any possibility of going wrong. My colleague did go to the holy place, and my neighbour did shift his house).
2. Just because things do not go as we planned, we should not waste time ruing about it. (I confess that I spent my Saturday cursing myself that I did not get up early. This guilt consumed what could have been a wonderful Saturday for me.)

I have not yet planned for the coming weekend. But, this time I know it won't be this fruitless.

Audit teaches me a lesson

Recently we had a Quality Audit conducted in our organization in order to become an ISO certified company. This audit was conducted by external auditors. Almost everyone in the organization was aware of the dates well in advance. But when the audit date arrived, there was a sense of panic on every face. Everybody was busy in documents, ensuring that they pass the audit.

The situation reminded me of a story that I had read long back. There was a king who ruled over a very small kingdom. In order to spread the kingdom, he began to spend on arms & men, and soon he had a very powerful army. Once he was confident enough, he started attacking the neighboring kingdoms, and added them to his rule. His kingdom spread far beyond he had thought, and thus was very happy. After few years of conquests, his kingdom touched the sea on all sides, and thus he became the lord of all the kingdoms in the land. His army had no more battle to fight. So the soldiers had lots of free time to heal their wounds & spend time with their family.

Few years later, a neighboring king attacked this king to take the revenge. The king called upon his army. When the soldiers were called upon for another war, they readily accepted the challenge. They put on their armour, went in the battle-field. But the moment their eyes fell upon the enemy, their courage left them. They fled from the battle-field, and lost the battle. The enemy took his share of land from the king. Seeing this, the other neighboring kings too attacked & took away some more land. At the end there was same land left with the king that was before he started his campaign.

Why did the king lost to the same enemies whom he had conquered earlier? The reason is the army was not ready. The soldiers relaxed after all the battles were won & did not practice their skills anymore. This their skills were rusted, their body forgot the art of fighting, and their mind had no courage to face the enemy.

Why I correlate this story to the audit in the organization is because we also undergo the same cycle in our office. We have an internal audit schedule in our organization. That is similar to the continuous war . These audits ensure that we update our documents at regular intervals & the entire process is maintained. If the internal audit is delayed by even a few days, people start relaxing. And when the external audit takes place, people panic as they have forgotten which document is where, and which document has to be updated. Finally everybody wastes precious time going through all the documents, and that makes the entire day full of stress & strain for everybody.

There are a lot of lessons to be learned from this. But the one I would like to mention is that we should do right thing at the right time. If we make this a habit and the amount of time saved by this habit is phenomenal.